Invoicing & collections automation
Invoice, remind and collect without chasing anyone.
I want this in my company →What it solves
- Automatic payment reminders
- Receivables tracking with aging
- Less overdue, more cash
Tailored to your business
This is a reference solution. We tailor it to your operation, your data and your process — and put it into production, in weeks.
Diagnosis → custom design → implementation in short deliveries → measurable result.
Invoices raised by hand, reminders that depend on someone remembering, and a debtor book that only gets reviewed when cash runs short. That is how money slips away without anyone noticing. Every overdue invoice with no follow-up is liquidity sitting still. And chasing customers by email or phone eats hours of your team's time every week.
With this solution the invoice goes out on its own from your system, reminders are sent automatically before and after the due date, and the ledger is tracked with aged debtors by customer and by bucket. You see who owes what, since when and what action is due today. Result: fewer overdue accounts and visible cash, without chasing anyone.
Who it is for
SMEs that invoice other businesses on credit terms and carry a live ledger of open invoices. It fits especially well if collections depend on one person, if reminders go out late or not at all, and if nobody knows today how much is overdue in each bucket or which customer carries the most risk.
What it connects to
- Invoicing software or ERP
- Accounting
- Bank (to mark payments received)
- CRM
- Email and WhatsApp (sending reminders)
- Excel / Google Sheets
A typical case
A company that sells to distributors and workshops invoices from its management software, but collections live somewhere else: an Excel sheet the office administrator updates on Fridays. Reminders go out when someone has a spare moment. Some customers pay late out of habit, others because they never received the invoice. At month end, management asks how much is overdue and nobody has the answer to hand. We connect invoicing to the ledger, define the reminder sequence by customer profile and build an aged debtors view that updates itself. The team stops chasing and starts managing exceptions: who is not responding, who is disputing an invoice, who needs a call. It is the same approach we applied at IGT Motors, the founder's group, when automating its collections: real data, a clear flow and follow-up with no manual work.
How it works
- 01
Diagnosis of your collections cycle: how you invoice, where the ledger lives, who sends reminders, which invoices get stuck and why.
- 02
We connect your invoicing and your bank to the collections flow, and define the reminder sequence and ageing buckets to suit your systems.
- 03
A short delivery in production: reminders by email or WhatsApp, a ledger dashboard and live alerts running on your real invoices.
- 04
We measure against the criteria set at the start: debtor days, overdue invoices and hours of manual chasing. We adjust and maintain.
Frequently asked questions
How do I get started?
You answer 5 questions on this website and we send you the proposal by email. Within 24-48 h, with no meeting, you receive a concrete proposal: what to connect, what to automate first and what to expect. No commitment. The scope is agreed after the diagnosis, based on your real ledger, not on an estimate.
My invoices are in Excel or in software with no API. Can it still be automated?
Yes. First we look for your invoicing system's API. If it has none, we schedule a regular export to CSV or Excel that feeds the collections flow. And if that is not viable either, we agree a monthly manual upload in a fixed format. Ageing and reminders work the same; only the way the data comes in changes.
Are the reminders sent by a bot with a generic tone?
No. We define the sequence with you: when each notice goes out, through which channel and with what wording, by customer type. A strategic customer does not get the same message as a small one who is habitually late. Notices go out in your name, from your email or WhatsApp. And when a call is needed, the flow tells you instead of pushing again in writing.
How does the system know an invoice has already been paid?
By matching the ledger against your bank transactions. When a payment comes in, the invoice is marked as paid and the reminder stops. If the bank cannot be connected, the payment is recorded from your invoicing or accounting software. That way you avoid the most expensive mistake: chasing a customer who has already paid.
Tell us your case and we’ll reply by email with the next steps. No cost, no commitment.
Reply by email within 24-48 h.